Architectural Committee Checklist

The following is a summary of the requirements for submission of plans to the Architectural Review Committee.

Complete details are provided in the CC&Rs available by clicking on Association Files in the menu bar above.

  1. Plans are required for any structure or addition greater than 200 square feet.
  2. Include lot number/address of proposed structure.
  3. New residences must be at least 1200 square feet of living area.
  4. 3 sets of plans must be submitted (1 for HRPOA records, 2 stamped and returned to owner).
  5. Location of new residence, addition or outbuilding must be shown.
  6. For new residences well, septic and driveway locations must be shown.
  7. Minimum setbacks are 30’ front, 15’ side, and 40’ rear.
  8. All side elevations must be shown.
  9. Approved exterior materials are wood, stucco, rock, brick, cinder block, composites (Hardi board, vinyl, metal siding).
  10. Approved roofing material include non-glare metal, tile, asphalt.
  11. Roof pitch must be at least 6/12 over 75% or more of the roof area (Barns must have at least 3/12 pitch).
  12. Samples or photographs of roofing and siding materials must be submitted for both new residences and additions. (It is not sufficient to only state that colors will match the existing structure- in this case, take photographs of the existing structure and submit these).
  13. Building and roofing colors should blend into the surrounding area. Approved exterior materials are wood, stucco, rock, brick, cinder block, composites (Hardi board, vinyl, metal siding).
  14. Exterior lighting must be not greater than 60 watts.
  15. Payment of $100 plan review fee required with plan submission (new residences only).
  16. Culvert deposit of $2500 required with plan submission (new residences only).
  17. Variance requests require a payment of $500 (the variance process is described in the CC&R’s).

Plans may be submitted at monthly meetings of the Board of Directors or at any Architectural Review Committee Meeting.


Culvert Information

Suggested Guidelines for the Installation of Driveway and Culverts

When installing a culvert there are two main aspects that need to be considered; first is to maximize the natural flow of the ditch by selecting an adequate size culvert. Second is to prevent runoff from the driveway onto the main road by proper sloping of drive.

These instructions are a suggested guideline to install a driveway and swale/culvert if needed. It is recommended that the property owner consult/hire an independent licensed contractor to determine if a culvert is necessary and to make sure of the correct culvert sizing and installation. To ensure the driveways are installed to allow for proper drainage, a refundable deposit is required. This bond must be in the form of a personal, business, certified check or money order made payable to the HRPOA. The amount of bond required is $2500 in addition to the $100 architectural fee and is due when submitting plans for review. This bond will only be refunded upon approval of the completed driveway entrance and issuance of a Certificate of Occupancy (C of O).

The applicant is responsible for all aspects of construction, including, but not limited to: supply of culvert pipe and backfill materials, stone, labor, traffic control and environmental measures. The driveway is to be sloped so that any water exiting the property via the driveway will enter the ditch rather than run onto the road. While the work may complete by the property owner or a by a hired contractor, the ultimate responsibility for the proper installation rests with the lot owner.

Materials

  1. Culvert Pipe: unless warranted by specific conditions the pipe size for a new culvert installation should be a minimum of 15 in. in diameter in either aluminized corrugated steel or aluminum alloy, smooth inside wall concrete or double walled smooth interior High Density Polyethylene (HDPE) pipe. The Driveway should be a minimum of 20 feet wide (per fire department requirements), the length and size of pipe will vary with the depth and width of the ditch.
  2. Backfill: material should be Ύ -1” gravel or good native soil with no stones over 3” in the largest dimension.
  3. Top Material: should be Type II road base or Ύ - 2” gravel, sloped to prevent water from running onto the roadway. Minimum slope requirement is 2%. If pavement is desired, it should consist of a minimum of 3” of hot mix asphalt on a bed of 3” of gravel.
  4. Crushed stone: material should be 2 – 6” stone.

Bed Excavation

  1. Prepare an area for the pipe in the lowest point of the ditch, aligned with the direction of flow.
  2. All organic material (grass, bushes, etc.) under the length of the pipe should be removed before placing pipe.
  3. Excavate ditch to a depth of 6” below existing flow line of ditch.
  4. Fill excavated area with 5” of Type II gravel.

Pipe Installation

  1. Place pipe on the prepared bed of gravel, following the natural slope of the ditch. This should allow the pipe flow line to be approximately 1 in. below the flow line of the ditch.
  2. If two or more pieces of pipe are required, join with approved couplers, available from the pipe manufacturer. Install couplers as per manufacturer’s instructions.
  3. Backfill approximately 6” deep on each side of the pipe and compact with a vibrating compactor. Continue to backfill in 6” layers and compact on each side of the pipe before adding more fill. Compacted fill must be kept even on both sides of pipe and must extend the width of the ditch. When backfill material is very granular, clay material should be used to seal the ends to prevent water from flowing through the backfill material.
  4. Install flared end pieces if required. Place crushed stone across the upstream and downstream ends of the culvert installation. Material should extend the at least width of the culvert or end piece and minimum of 3 ft. outward from ends to prevent erosion. Concrete end walls may only be used on the installation with approval of the Road Committee Supervisor.
  5. Once backfilled, place top material. Backfill plus top material should extend a minimum of 6” over the top of the pipe.

Inspection

Once the driveway entrance is completely installed, notify the Board to arrange for an inspection. If the Board is satisfied with the installation, approval will be recorded for deposit refund when C of O is issued. If not, you will be notified of the deficiencies and asked to correct them. A reinspection will then be required. If the driveway is not installed properly after two inspections, Board reserves the right for the road committee to install the culvert. In this case, the bond or portion of the bond (based on expense to install culvert) will not be refunded.

Responsibilities

After the culvert is installed and approved, should the culvert deteriorate from age and use, the lot owner will replace or repair the entrance as needed at lot owner expense. When replacing the entrance, any existing end treatments may be removed and replaced with stone as per above. Replacement pipe will be of the same as prior used or larger if drainage is adequate. Frost heave of the culvert need only be corrected if it is causing a problem with water flow in the ditch. The owner is expected to keep the culvert free from obstructions, maintain the stone on the ends and keep the top graded as to prevent water flow onto the roadway. If damage occurs to entrance caused by Road crew during plowing or grading please notify HRPOA board as soon as possible and repairs will be made at association cost.